11.1
11.2
11.3 Progress reports
11.4 Final report
11.5 End of financial year report
11.6 Other reports

11.1

The Participant must keep comprehensive written records of the conduct of the Project including:
  1. performance against Guidelines and Standards
  2. progress against the Aim of the Project and the objectives and outcomes of the Program described in Recital B
  3. the creation of Project Material and
  4. the acquisition and disposal of Assets.

11.2

The Participant must keep financial records relating to the Project so as to enable:
  1. all income and expenditure related to the Project to be identified in the Participant's accounts
  2. the preparation of financial statements in accordance with Australian Accounting Standards and
  3. the audit of these records in accordance with Australian Auditing Standards.

11.3 Progress reports

In accordance with the timetable specified in Item D, the Participant must provide to the Commonwealth written Progress Reports which must include:
  1. a description of actual performance against the Guidelines and Standards and the Aim of the Project;
  2. information on whether the Aim of the Project is being achieved and if not, why not
  3. a version of the Project Material produced to the date of the Progress Report, if requested by the Commonwealth
  4. a statement of the balance of the Funds in the bank account referred to in clause 10.1
  5. a statement of how much the Participant needs to meet current liabilities under legal commitments entered into by the Participant for the performance of this Agreement and
  6. any other requirements specified in Item D.

11.4 Final report

On the date specified in Item D or within 20 Business Days of the date of any early termination of this Agreement, the Participant must provide to the Commonwealth a written Final Report which must include:
  1. a comprehensive report on actual performance against the Guidelines and Standards and the Aim of the Project and whether the Aim of the Project was achieved and, if not, why not;

  2. an audited detailed statement of receipts and expenditure in respect of the Funds prepared by an Approved Auditor in compliance with the Australian Auditing Standards which must include a definitive statement as to whether the financial accounts are complete and accurate, and a statement of the balance of the Funds in the bank account referred to in clause 10.1;

  3. a statement of how much (if any) the Participant needs from the final payment to meet current liabilities under legal commitments entered into by the Participant for the performance of this Agreement;

  4. a certificate provided by the Chief Executive Officer or Chief Financial Officer of the Participant, or a person authorised by the Participant to execute documents and legally bind it by their execution, confirming that:
    1. the Funds and Other Contributions received were spent for the purpose of the Project and in accordance with this Agreement and that the Participant has complied with this Agreement
    2. salaries and allowances paid to persons involved in the Project are in accordance with any applicable award or agreement in force under any relevant Law on industrial or workplace relations and
    3. at the time the Final Report is provided to the Commonwealth, the Participant is able to pay all its debts as and when they fall due.
    In preparing the certificate required under this paragraph (d), the Participant should have regard to clause 26.2 of this Agreement; and

  5. any other requirements specified in Item D.Top of page

11.5 End of financial year report

If specified in Item D, the Participant must, in addition to the Reports required under clause 11.3 and clause 11.4, provide to the Commonwealth a written End of Financial Year Report by the date specified in Item D which must include:
  1. an audited detailed statement of receipts and expenditure in respect of the Funds prepared by an Approved Auditor in compliance with the Australian Auditing Standards which must include a definitive statement as to whether the financial accounts are complete and accurate, and a statement of the balance of the Funds in the bank account referred to in clause 10.1
  2. a description of actual performance against the Guidelines and Standards and the Aim of the Project
  3. information on whether the Aim of the Project is being achieved and if not, why not
  4. a version of the Project Material produced to the date of the End of Financial Year Report, if requested by the Commonwealth
  5. a statement of how much the Participant needs to meet current liabilities under legal commitments entered into by the Participant for the performance of this Agreement and
  6. any other requirements specified in Item D.

11.6 Other reports

The Participant must provide any other Reports or documents specified in Item D by the date specified.
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